Features
Powerful Features for Digital Forms & Workflow Automation
SwiftForms helps organisations replace paperwork with digital forms, mobile data capture and automated workflows that streamline operations across field and office teams.
Drag & Drop App Builder
Design digital form apps fast with an intuitive builder. Capture text, GPS coordinates, images, videos, NFC, and more. Publish to field teams in clicks and standardise data quality across your workflows.
Create apps for any device
Build once, deploy everywhere. Publish digital forms to Swiftforms on iOS, Android and Windows for mobile data capture across your organisation.
Numerous data types
Capture rich field data: text, numbers, dates/times, checklists, GPS locations, signatures, barcodes, QR codes, photos, videos and more.
Intuitive apps for data entry
Your forms are automatically deployed to Swiftforms apps on iOS, Android and Windows. Staff get a clean, guided interface for faster, more accurate data entry in the field and in the office.
Offline access
Work offline on site or in remote areas. Users can access forms and submit records without coverage; data syncs securely when a connection returns.
Integrated secure data capture
Submissions are stored and backed up on secure infrastructure with UK-friendly data handling and GDPR-aware retention options.
Dispatch Jobs & Tasks
Assign work instantly to field staff or contractors with mobile job dispatching and real-time task updates.
GPS & Map Locations
Track locations, view routes and capture geotagged data to improve accountability and efficiency.
Capture Photos, Videos & Files
Collect field evidence with photos, videos, documents or notes directly inside your digital forms.
Push Notifications
Keep teams informed with instant mobile alerts for new tasks, workflow updates and compliance reminders.
Generate Branded PDFs
Automatically convert submissions into custom-branded PDF reports ready to email or archive.
Capture Digital Signatures
Collect legally-binding eSignatures on-site for contracts, inspections and approvals.
Scan Barcodes & QR Codes
Simplify stock control, equipment management and product tracking with fast barcode and QR scanning.
Customisable Look & Feel
Match your forms and reports to your company branding with configurable layouts, colours and logos.
Connect SwiftForms with the tools you already use
SwiftForms integrates with leading cloud storage and enterprise systems, making it easy to securely push and pull data between your apps and existing business platforms.
1. Build
Create powerful digital forms using the intuitive drag-and-drop builder. Customise fields, workflows and templates to match your organisation’s processes.
2. Capture
Teams complete forms on mobile, tablet or desktop devices. Data can be captured anywhere, even offline, and automatically syncs when connection returns.
3. Distribute
Captured data is automatically stored, shared and connected to your systems. Generate reports, trigger workflows or send information to dashboards and integrations.
Trusted by teams transforming their workflows
Organisations across multiple industries use SwiftForms to replace paperwork, streamline operations and gain real-time insight into their data.
“SwiftForms helped us move away from paper and streamline our workflows. Setup was straightforward and the impact was immediate.”
IT Manager, Public Sector Organisation
“Our teams can now complete inspections and reports directly from site. It’s saved us time, reduced errors and improved visibility across the business.”
Head of Operations, Engineering Firm
“SwiftForms has completely transformed how we collect and manage data. What used to take hours with paperwork now happens instantly.”
Operations Manager, UK Facilities Company
Frequently asked questions
Find answers to common questions about SwiftForms, digital forms software and workflow automation.
SwiftForms is a digital forms and workflow automation platform that helps organisations replace paper forms with mobile data capture, automated workflows and real-time reporting. Teams can build custom forms, collect data from the field and securely manage operational information in the cloud.
SwiftForms can be used to create inspections, audits, safety checks, job sheets, maintenance reports, compliance forms and other operational workflows. Organisations use the platform to capture data from the field and automate reporting processes.
Yes. SwiftForms supports offline data capture, allowing teams to complete digital forms without an internet connection. Once a connection becomes available, submissions automatically sync with the system.
Digital forms software allows organisations to replace paper forms with online or mobile forms that can capture data in real time. Platforms like SwiftForms enable teams to collect information, automate workflows and store operational data securely in the cloud.
SwiftForms is a digital forms and workflow automation platform designed to help organisations replace paper-based processes. Teams can build custom forms, capture data on mobile devices and generate automated reports.
Digital forms allow inspections, audits and safety checks to be completed on mobile devices instead of paper. With SwiftForms, teams can capture photos, GPS locations, signatures and notes while automatically generating reports and storing data securely.
Digital forms software is widely used across industries such as utilities, construction, transport, logistics, facilities management and the public sector to manage inspections, compliance reporting and operational data.
Yes. Digital forms are commonly used for field data collection. Teams can capture information directly from site using mobile devices, reducing paperwork and improving accuracy.
Yes. SwiftForms mobile forms can be used on iOS, Android and Windows devices, allowing teams to capture data from anywhere in the field or on site.
Yes. SwiftForms mobile forms support offline data capture. Teams can complete forms in remote areas and the data will automatically sync when internet connectivity returns.
Yes. SwiftForms can automatically generate branded PDF reports from form submissions, making it easy to share reports with clients, teams or compliance systems.
SwiftForms integrates with a range of business systems including Microsoft 365, SharePoint, SQL databases and other cloud platforms to automate workflows and securely move data between systems.
Digital forms streamline workflows by removing manual data entry, automating reporting and giving organisations real-time visibility into operational data.
Many organisations can start using digital forms quickly by building forms with a no code builder. SwiftForms also supports onboarding and implementation support for larger deployments.
The cost of digital forms software depends on the number of users and features required. SwiftForms offers flexible pricing plans designed to scale with organisations of different sizes.
We support REST APIs and connectors for Microsoft 365/SharePoint and SQL to automate workflows and reporting.
SWIFTFORMS (SCOTLAND) LIMITED SC689660
© 2025 Swiftforms Ltd. All rights reserved.
Swiftforms is a UK-based team from the utilities, rail and facilities management world. After years battling clunky tools, we built Swiftforms: a no-code platform that turns paper and spreadsheets into secure, mobile workflows with offline capture, analytics and integrations.
Our mission is to help operations teams capture better data, first time, and move it automatically where it needs to go - so managers can make decisions faster and auditors get clean, complete evidence.
